Relocating Your Employees? Ideal Practices for Creating a Move Communication Plan for Team

 For having a positive communication with the employees of your company regarding the relocation, you are required to prepare to inform and actively involve employee. As long as you are going to initiate your communication early, it would be apt. Do not forget to hire Agarwal Packers and Movers for your moving assistance. Always remember that your employees play the significant role in the office relocation for 3 best reasons.

•    They can often pack their own belongings (desk, personal belonging, documents etc)

•    Their perspective about the relocation process is a crucial factor for its proper execution.

•    Their impact on how much downtime or productivity loss of your experiences in the business. 

One another reasonable strategy for taking care of the personal items for hiring long term storage, which will provide enough storage containers for all the possession of your employees until the office relocation is fully finished. To have as many staff members on board with your move as possible, you require to create perfect strategy and apply it in a expedite manner. At the end, you might be surprised by the number of employees who have obvious to offer extra help on their very own.

Here, we are discussing 13 best tips on how to communicate with employees regarding corporate office move:

Always Be Source of Inspiration

You should start your communication strategy as early as possible. Do not wait for long duration of time that your staff members start searching about the move from the other sources. This could be unexpected trouble to hinder up the future development of your move plan.

Create Your Team

While making your plan, always consider the corporate move as a team support and outline some regulations and rules for team work, which includes leader from the different department of businesses and their functional representatives comprising HR facilities, IT, Finance, Transportation, and Marketing. Team leaders are the prime key as they are most respected staff members provide you with the insight about how other employees feel about the move.

Deliver the Message

Which one is the best way to communicate the key message? If you are mostly sharing the organization’s new via email. Might be you should continue in this way additionally to your common channel of communication, you should strive hard to use multiple tactics and share all the concerned move details with your managers so they could inform their colleagues and handle all the questions.

Mode of Communication

The mode you will opt for communication regarding the office move to your staff members is very crucial. They provide everyone a chance to ask question, read up about the new office recreational activities and get the regular updates regarding the relocation. Here, we are providing some suggestions which are really useful:

•    Should have face to face Work Culture

•    Should organize one on one meeting

•    Post your information in common rooms/break time/ game room

•    Schedule Departmental Meeting

•    CEO Newsletter

•    Use Notice Board of the Reception and Work Area

Review the Content of Your Messages

We should think about other messages you need to convey to your staff members from the fact that you are moving your business to the new location. You might want to share more precise and detailed information about the additional queries that employee may ask YOU. Sharing your views and thought process on how the new office might help to grow the business of the company. How it could make a better working atmosphere from which staff could thrive and how it would make more positive impression on the visitors and customers.

ShareAppropriate Messages to Different Employee Groups/Departments

Different department might have distinctive move schedule and might have a access to the different facilities at the new office premises. As a result, you must think of the appropriate ways to distribute this information through each respective channel of communication for getting the specialized instruction across all the team members.

Involve Your Staff Members in Relocation Process

Keeping your staff involved in the move will boost up their morale throughout the entire relocation process and assist them in feeling appreciated and contented. If you are still wondering exactly how to involve your employees while moving to new office, here are some

•    Take the valuable feedback about the layout and design of your existing office;

•    Ask them some creative ideas on designs, interiors and sitting plan of your new office.

•    Involve them in the idea of decorating your new meeting rooms.

•    You can also ask them on how to make your reception area a friendly place for guests;

•    You should ask to them everything related to your office related move as they are the one who will spend most of the time in the office premises

•    See if they have any thoughts on how you can lower down your removal costs before booking with the local moving company.

Celebrate

Is there anyone, who does not like celebrations? I don’t think so. Moving your whole company possessions and staffs can be an extremely busy and worrying time not only for you but also for those who are somehow associated with your business. Once the whole thing is done, throw a moving party for your employees and stakeholders of the company. This way, everybody will overlook quite quickly about the past moving day or week. In addition to that, your staff will stay inspired and your business will function at the usual good pace.

It is better to connect with Agarwal Packers for your moving assistance. For instant move booking, call @ 9300300300