Relocating Your Employees? Ideal Practices for Creating a Move Communication Plan for Team

 For having a positive communication with the employees of your company regarding the relocation, you are required to prepare to inform and actively involve employee. As long as you are going to initiate your communication early, it would be apt. Do not forget to hire Agarwal Packers and Movers for your moving assistance. Always remember that your employees play the significant role in the office relocation for 3 best reasons.

•    They can often pack their own belongings (desk, personal belonging, documents etc)

•    Their perspective about the relocation process is a crucial factor for its proper execution.

•    Their impact on how much downtime or productivity loss of your experiences in the business. 

One another reasonable strategy for taking care of the personal items for hiring long term storage, which will provide enough storage containers for all the possession of your employees until the office relocation is fully finished. To have as many staff members on board with your move as possible, you require to create perfect strategy and apply it in a expedite manner. At the end, you might be surprised by the number of employees who have obvious to offer extra help on their very own.

Here, we are discussing 13 best tips on how to communicate with employees regarding corporate office move:

Always Be Source of Inspiration

You should start your communication strategy as early as possible. Do not wait for long duration of time that your staff members start searching about the move from the other sources. This could be unexpected trouble to hinder up the future development of your move plan.

Create Your Team

While making your plan, always consider the corporate move as a team support and outline some regulations and rules for team work, which includes leader from the different department of businesses and their functional representatives comprising HR facilities, IT, Finance, Transportation, and Marketing. Team leaders are the prime key as they are most respected staff members provide you with the insight about how other employees feel about the move.

Deliver the Message

Which one is the best way to communicate the key message? If you are mostly sharing the organization’s new via email. Might be you should continue in this way additionally to your common channel of communication, you should strive hard to use multiple tactics and share all the concerned move details with your managers so they could inform their colleagues and handle all the questions.

Mode of Communication

The mode you will opt for communication regarding the office move to your staff members is very crucial. They provide everyone a chance to ask question, read up about the new office recreational activities and get the regular updates regarding the relocation. Here, we are providing some suggestions which are really useful:

•    Should have face to face Work Culture

•    Should organize one on one meeting

•    Post your information in common rooms/break time/ game room

•    Schedule Departmental Meeting

•    CEO Newsletter

•    Use Notice Board of the Reception and Work Area

Review the Content of Your Messages

We should think about other messages you need to convey to your staff members from the fact that you are moving your business to the new location. You might want to share more precise and detailed information about the additional queries that employee may ask YOU. Sharing your views and thought process on how the new office might help to grow the business of the company. How it could make a better working atmosphere from which staff could thrive and how it would make more positive impression on the visitors and customers.

ShareAppropriate Messages to Different Employee Groups/Departments

Different department might have distinctive move schedule and might have a access to the different facilities at the new office premises. As a result, you must think of the appropriate ways to distribute this information through each respective channel of communication for getting the specialized instruction across all the team members.

Involve Your Staff Members in Relocation Process

Keeping your staff involved in the move will boost up their morale throughout the entire relocation process and assist them in feeling appreciated and contented. If you are still wondering exactly how to involve your employees while moving to new office, here are some

•    Take the valuable feedback about the layout and design of your existing office;

•    Ask them some creative ideas on designs, interiors and sitting plan of your new office.

•    Involve them in the idea of decorating your new meeting rooms.

•    You can also ask them on how to make your reception area a friendly place for guests;

•    You should ask to them everything related to your office related move as they are the one who will spend most of the time in the office premises

•    See if they have any thoughts on how you can lower down your removal costs before booking with the local moving company.

Celebrate

Is there anyone, who does not like celebrations? I don’t think so. Moving your whole company possessions and staffs can be an extremely busy and worrying time not only for you but also for those who are somehow associated with your business. Once the whole thing is done, throw a moving party for your employees and stakeholders of the company. This way, everybody will overlook quite quickly about the past moving day or week. In addition to that, your staff will stay inspired and your business will function at the usual good pace.

It is better to connect with Agarwal Packers for your moving assistance. For instant move booking, call @ 9300300300

Make your entire move satisfactory by hiring Movers and Packers!

Are you going to shift your abode from current location to another? If yes, then do not think much and simply hire a well-reputed Packers and Movers who will provide you first-class services at reasonable costs.

It is noteworthy that all the staff members of such expert and professional moving service providers are highly-trained and experienced in their respective jobs. They are very dedicated towards their work and make sure that they provide the customers with first-class services. They also take great care of the goods of the customers and treat the goods as their own. They also make use of high-quality packaging materials such as cellophane sheets, corrugated rolls and boxes, bubble wraps, etc. so that all the goods are protected from the unwanted damage, be it internal or external damage, during the transportation process. The staff of the company always takes care of the goods of the customers as their own goods.

The customer service of such top-notch Mover and Packer is also very praiseworthy as the staff of the customer service are highly-proficient in their work. They converse with the customers with full discipline and politeness. They remain all ears to the issues that the customers share with them. In addition, they try their level best to resolve all the issues of the customers so that the customers do not get any reason to complain about their services. They are even available round-the-clock for the customers so that it gets easy for the customers to contact the customer care without worrying about the day and night.

Such real and consistent moving company does not only provide the common household shifting service to its respected customers, but also provide them with various other quality services. For instance, office shifting, car shifting, commercial shifting, international shifting, air and sea cargo, supply chain, warehousing, home storage, bulk transportation, and a lot more. But hold on! There is another crucial service which you should never forget to avail and it is known as the insurance service. This service will help you in such time when you least expect it. For example, just think for a second that your precious items have accidently come across an accident during the transit and as a result, they got damaged. In such case, you can simply claim for your loss with the help of the insurance service and get the reimbursement for the damages that have occurred to your goods. 

So, have a stress-free and hassle-free shifting experience with the help of a good packing and moving company.

Pack Every Item with Perfection to Avoid Hassles and Damages during Relocation

Undoubtedly, process of shifting is a complicated process which brings lots of stress and hassles with it. This process of shifting is divided into two sub-processes i.e. “packing” and “moving”. Although, both of these processes needs to be executed properly for smooth and damage free relocation, but extreme bend is on packing process as if goods are packed properly then chances of breakage or damage gets minimum. For this, it is essential that each and every item will be packed properly considering its delicacy and nature. Packing is not that much difficult, of course it is not something for enjoyment, but it is something that needs to be done following important steps and guidelines. For this, it is always good to hire packers and movers. They are professionals and possess experience to handle each and every item with care, but if in case you go for packing your goods on your own then some points are essential to keep in mind for packing different things so that process of packing becomes easy and smooth.

Tips to Pack Different Items Properly to Avoid Damages

Furniture: Dismantle the furniture as much as possible i.e. remove the legs from sofas and tables, take out the glass from dining table as well as other centre tables, remove the overheads and footboards from bed etc. If you are not knowledgeable about this task of dismantling then you can take help from professionals. Once all of the parts get dismantled, pack them all in separate boxes so that they remain safe throughout relocation. Also keep the screws and nuts safely inside a separate packet for easy retrieval al new place.

Wardrobe: Go for sorting your entire clothes according to the season and need. Moreover, make use of separate boxes for packing of winter and summer clothes, so that they do not get mixed and you don’t face difficulty at the time of unpacking. Pack out your shoes in different box to maintain their quality. Pack all of the delicate stuff like perfume, glass material, accessories, and other in a separate box, do not mix them with clothes as it will result into damages at the time of unpacking.

Kitchenware: Pack all of the fragile items of kitchen like crockery in separate box of appropriate size that is not so big according to goods so that they do not move inside the box and remain safe against breakages. Pack other items of kitchen like utensils of steel in separate boxes properly and put a label on each and every box with what have been packed inside, so that proper care should be given at the time of loading and unloading considering the delicacy of goods.

Packing and moving can become simple and uncomplicated if it is executed properly in right manner and belongings are considered important and not a burden. One of the best solutions to pack and move valuable goods smoothly at your desired location is to hire movers and packers who are reliable and experienced to provide effective packing and moving services.